Your Trusted Partner for USDOT Driver Compliance, Fleet Management & Driver Vetting

Keeping trucks moving and drivers safe isn’t about guesswork. It’s about clear steps, verified filings, and fast help when you need it. SafeRoad pairs real human support with a simple digital hub so you stay audit-ready all year without surprise upsells or scary mailers.

What “Trusted Partner” means at SafeRoad Compliance

• Verify-before-we-file: We confirm your fleet details with you first. No automatic filings that create problems later.
• Plain-English coaching: We explain rules in simple steps and link the real regulation so you can check it yourself.
• Proactive alerts: We remind you about due dates MCS-150, UCR, IFTA quarters, Clearinghouse annual queries, and more.

Digital document hub: Your driver files, policies, and reports live in one place, ready to produce within two business days. (DQF production timelines are addressed under §391.51 guidance.) FMCSA.

Driver vetting done right (DQF + Clearinghouse)

What we handle for you (simple steps):

1. Application & license check
2. MVR review (new hire and annual)
3. DOT physical/Med card on file
4. Road test & certificate
5. FMCSA Clearinghouse: pre-employment full query + ongoing annual queries
6. DQF build & maintenance in your portal

Why it matters (the rules, in plain English):

• Keep a Driver Qualification File (DQF) for each driver and be able to produce it quickly. That’s §391.51. CSA Compliance
• Check the Clearinghouse before hiring a CDL driver (full query) and once every 12 months for current CDL drivers (limited or full). That’s §382.701. Drug & Alcohol Clearinghouse
• Clearinghouse keeps three years of violation data; employers track queries on a rolling 12-month basis. Drug & Alcohol Clearinghouse

Watch: SafeRoad Vetting in 90 seconds

Fleet management compliance (HOS, ELD, DVIR, and records)

• Hours of Service & ELD: Most drivers who must keep logs must use ELDs. ELDs make it easier to capture and share logs during roadside inspections. FMCSA.
• DVIR (vehicle inspections): Property-carrying drivers complete a DVIR at day’s end only if a defect is found or reported. Passenger-carrying drivers have different requirements. FMCSA.
• DVIR interpretations: FMCSA provides additional Q&As on multi-day reports and retention. FMCSA.

SafeRoad keeps your vehicle inspection reports, and maintenance documents organized in one place so you can show what you did, when you did it, and who signed it.

Fuel & mileage (IFTA) without the scramble

• Quarterly IFTA returns are due the last day of the month after each quarter (Jan 31, Apr 30, Jul 31, Oct 31). Even if you didn’t run out-of-state that quarter, you still need to file. IFTA
• SafeRoad calculates miles & gallons and preps your return; you approve, and we e-file.
• We also monitor rate updates and official matrix notices across jurisdictions. IFTA

Registrations & routine filings (we confirm details first)

• MCS-150 (biennial update): Update every 24 months (or sooner if your company info changes). We help you file on time and correctly. FMCSA
• UCR (annual): We register for the correct year and fleet size only after you confirm unit counts. (FMCSA updated UCR fees for 2025 and beyond.) FMCSA

Why Fleets Pick SafeRoad (Trust, Not tricks)

You’ll never get government-look-alike mail from us. FMCSA and the FTC have warned the industry about fake compliance notices and government-style letters always verify senders. FMCSA

We also believe in fair comparisons. Real customers have posted public reviews about other vendors. A few examples people have reported:

• DOT Compliance Group: “They filed a UCR on our behalf without contacting anyone… underreporting the number of trucks AND triggering an audit!” Trustpilot
• DOT Compliance Group: “…misleading letters that look like official government notices…” Trustpilot
• Foley: “Every service is grossly overpriced… Takes advantage of new entrants…” Trustpilot

SafeRoad’s approach is different:

• Clear SafeRoad branding only.
• We confirm your data before any filing.
• Transparent pricing no surprise add-ons.
• Real human support plus a digital portal where nothing gets lost.

How it works with SafeRoad (fast start)

1. Free check-in: Tell us your fleet size, CDL mix, and where you run.
2. Compliance map: We show your must-dos (DQF, Clearinghouse, IFTA, ELD, DVIR).
3. Set your alerts & permissions: Who signs? Who reviews?
4. Go live: We migrate your records and start proactive reminders.

Compliance Note

This article gives general compliance info with direct links to FMCSA, Clearinghouse, and IFTA sources. For legal interpretation, consult your attorney or contact FMCSA.

FAQ (quick answers)